June 2017

Epic Cut-Over Team Makes Great Progress

Posted on June 30, 2017.

Our Snell Conference Center and Emerson Rooms are buzzing with activity, as dozens of colleagues methodically transfer patient records from Meditech (and other Legacy Systems) into Epic.

Cut-Over Has Begun!

Posted on June 29, 2017.

It’s official! Our Epic Go-Live Cut-Over activities started within one of our Command Center in Emerson. Our first Cut-Over teams were small, but did mighty work. In the hours ahead, hundreds of people will play key roles to assure our successful Epic implementaiton.

Preparing Folders For Use During Cut-Over

Posted on June 29, 2017.

Members of the Cut-Over Team are seen here meticulously organizing folders of South Shore Hospital patient records recently printed from Meditech. Each of these thousands of pages of documentation will soon be manually entered into Epic.

Home & Community Care Super Users Are Ready for Launch

Posted on June 27, 2017.

A team of 20 Super Users from our Home & Community Care Division gathered today to plan for our Epic implementation. They are among more than 600 Super Users and At-The-Elbow (ATE) support staff who will help colleagues build their proficiency with Epic.

Please visit our Super Users for more details.

Pit Crew Prep Session Success

Thanks to all who attended the Pit Crew Prep Session June 8 at 65 Columbian!

Over four intense hours, the Pit Crew Prep session gave front line staff an opportunity to work through the patient emergency experience, step-by-step in the Epic system —from the patient “expect” prep and arrival in the Emergency Department (including processes and workflows such as x-ray, lab, and areas of patient testing and contact), through the admission of the patient into multiple areas, such as Critical Care, Catheter Lab, Maternal Child, and OR/PACU.

Leaders Prepare for Appointment Conversion Weekend

Appointment Conversion weekend is coming soon: June 16 through June 18!

We will begin manually entering appointments into Epic starting Friday, June 16 and will continue through the weekend, Saturday, June 17 and Sunday, June 18.

This morning a group of leaders received hands-on training in preparation for the upcoming Appointment Conversion weekend. After a brief overview of the process, our Senior Leadership was able to go in and schedule some appointments!

Training Video

Volunteers with Cadence training and experience will be working over the weekend transferring appointment data! By the end of the weekend, the data will be in Epic and ready to go, giving us a head start to work out any issues prior to Go-Live and assuring that the transition goes as smoothly as possible for our patients! For colleagues attending conversion weekend, please view our Training video: